This is the second post in our series of steps you can take in 15 minutes or less to make a huge improvement in your finances. In step one, we talked about the importance of boosting your 401k contributions, even if only by 2-3%.
We’ll talk now about a simple trick I use to instantly stop worrying about over-spending, and start saving more income effortlessly.
TL;DR – Instead of sending all your take-home pay to a single checking account, send all of your income into a Savings account instead, and use a recurring monthly transfer from that Savings account into your bill-paying checking at the end of each month to cover your average expenses:
- In your direct deposit, or however you get paid, change the banking info from everything going into your checking to everything into your savings account.
- Next, log into your bank account and set up a monthly, recurring transfer from the Savings account that’s getting all your income now, into your checking account that pays all your bills.
- Set the monthly transfer to your average monthly spending (see below for how to get this), plus a little bit extra to make sure you have enough.
- If you can’t be bothered to estimate your spending, just set the monthly transfer equal to your monthly pay. If you get paid monthly, use your last month’s pay stub as your monthly transfer (make sure to use the take-home amount, not the gross!) Get paid every two weeks? Multiply your last stub by 26/12. Twice a month? Multiply your pay by two.
- Optional: for cars, vacations, weddings, college, and other big, irregular purchases that you need to save up for, either use some of the money that lands in your checking, or (much better) add more monthly transfer to additional savings accounts and send a fixed amount of money to them from your main Savings account. (Schedule these transfers a day after your checking transfer so that the spending money gets top priority in case there’s not enough in your main Savings.)
This simple direct deposit + monthly transfer setup ‘fixes’ your spending so that you aren’t tempted to spend your whole income. This drastically amps up your savings, especially as you get raises and bonuses. It also accounts for irregular income like that of self-employed folks, or those who rely on commissions, bonuses, or RSUs/stock options. It even works for retirees: just set all your pensions, dividend payments, social security, and any other income to go to Savings, and use the monthly checking transfer as described.
Ready to do this yourself in 15 minutes? Follow along below!
Use direct deposit to master your spending and amp up your savings automatically
My employer uses ‘Workday’ to manage employee pay. I clicked ‘Payment Elections’ to get to my direct deposit. Search your employer pay site for ‘payment elections’ or ‘direct deposit’, or ask your HR person how to change your direct deposit if you can’t figure it out.
Here’s what your set up might look like today, with the ‘balance’ of your paycheck all going to checking:
Adjust your direct deposit to send everything to Savings instead
This is super easy. Just swap out your checking account number for your savings number in your direct deposit. Get the routing and account number for your Savings account by logging into your bank online.
The Pro’s direct deposit: everything going to Savings, with a monthly transfer to checking (we’ll show that next), and the rest that’s left in Savings to pay off debt, invest for the long-run, or buy a home, and NOT for spending!
Estimate your average monthly spending: the easy method
If you’re feeling lazy, or spend roughly everything and can’t be bothered to cut back yet, just find your last pay stub, convert it to a monthly amount of take-home pay, and set your monthly checking transfer equal to that. If you get paid monthly, use that amount. If biweekly– every two weeks– multiply your last pay stub by 26/12 and use that as your monthly transfer number. For semi-monthly– twice a month–, just double your pay stub. Make sure you’re using the take-home pay amount to compute your monthly transfer, and not the gross!
Think of this as the ‘save tomorrow’ method. Yes, that means everything today will go to checking and nothing will stay in savings. But, when you get a raise or bonus, it’ll get banked in your Savings without you having to lift a finger. You can always spend some of that extra money later by adjusting your monthly transfer upwards, or taking some money out for a one-time treat, but the default will be that you save more, and good financial defaults make all the difference.
Estimate your average monthly spending: the better method
To start saving some portion of your income today, roughly estimate what you spend each month, erring on the high side. First, add up any large, constant bills like rent or your mortgage that come straight out of your checking account.
Next, average together your last year’s worth of credit card bill and any other bills that come straight out of your checking account (or wherever else you pay bills from.) Include any cash that you took out of an ATM.
For credit cards, you and then log into your credit card(s) online, download the past year’s worth of transactions as a CSV file, and add them up in Google Sheets or Excel and divide by 12. Or, just look at your payments IF you pay your bill in full each month, and add up the last 12 of those and then divide by 12. Many credit card providers also give you annual summaries in January (look under ‘Statements’), so you can just grab your most recent one of those, get the total, and divide that by 12.
Here’s mine from my Chase credit card, which shows $16,035 in 2020 spending (bottom right), which is $16 K / 12 = $1,333 per month. They also give you a useful breakout to understand your biggest spending categories, but we’re not worried about that here.
For bills paid from your checking account, log into your account and do the same thing you did with your credit card transactions. Look for something like ‘Download Transactions’. Make sure to filter out stuff that’s not actually an expense, like transfers between accounts.
I downloaded my Capital One 360 checking for the past year into Excel and scanned it quickly for bills. I just had my mortgage, a utility bill, and a handful of checks since I put as much as I can on my credit cards. I added up the bills and checks and divide by 12.
So, let’s say my mortgage is $2,500, my credit card spending was $1,333, and the remaining misc bills that came out of my checking averages $167. That’s a total of $4,000 per month. I also use $200 / month for cash spending, so that’s $4,200. Round up to be safe, so call it $4,500.
Set up the monthly transfer to checking to pay your bills
Now that you have your estimated spending as a monthly number, log into your bank account and set up the automatic monthly transfer at the end of each month to go to your checking. Schedule a few business days earlier if you’re transferring from Savings at one bank to checking at a different bank since it could take 2-3 business days.
Here’s how my transfer looks using Capital One 360:
Pro tip: If your rent/mortgage is paid on the 1st, change all of your credit card due dates to be on the 3rd or 4th so that these essential bills get paid soon after you transfer your spending money to checking. Do the same with your utility accounts that come out of your checking if any and if possible. This way, all your important bills are paid soon after you get your spending money, and what’s left over you can spend via a debit card or with cash withdrawals guilt-free since you know you’ve already taken care of your monthly must-pays.
Important: Make sure you have a cash cushion in your Savings account to start the full monthly checking transfer. You could also pad your checking a little bit in the beginning in case you underestimated your expenses. (But, going forward, only adjust your monthly transfer to checking! You want to get in the habit of knowing and sticking to exactly one fixed average monthly spending transfer.)
Splitting your income automatically to spending & saving is the key to getting rich
That’s it, you did it! If you didn’t follow along, take 15 minutes now to log into your company’s direct deposit to dump everything to savings, and then to your online banking to set up the monthly checking transfer. You can always choose your paycheck amount (the ‘save tomorrow’) method to transfer for now, and go back later to update the amount after you’ve crunched the spending averages. The key is to take action and do some form of this right now!
Once you do this, you’ll never have to worry again about budgeting under normal circumstances.
Later, invest your excess Savings
The last step, which you can do a few months later after you’re system has been running, is to periodically transfer the excess money left in your Savings account to invest it. You could set yourself a quarterly calendar reminder to make this transfer, or set up some automatic transfer.
Let me know in the comments if you implement this system, or if you have any other suggestions for making this system, or a different one, work!